Written Records

Minutes taken by the Parish Clerk provide an official record the discussion in the meeting. In addition they record any proposed actions or resolutions taken. Resolutions are decisions that have been made by the council about a particular topic.

During a council meeting after the minutes have been deemed to be correct. The Chair will ask for the document to be ‘approved as accurate by the council’. Once this has happened the clerk will ask the Chair to sign the pages of those minutes & at that point they become a legal document. Minutes can only be published once they have been approved therefore they will always be published ‘one month in arrears’.

For example minutes for January will not be approved until the February meeting so the written record of the meeting will always be slightly behind. The council endeavour to publish these as soon as possible after approval to keep residents as well informed as legally possible.

Archived Documents

Before 2008 minutes only paper copies of the minutes were available. After 2008 it was possible to provide pdf copies which can now be viewed or downloaded from this page. The boxes on the right hand side of this page provide a link to the documents. 

One box stores the most current minutes & the second box enables you to search for older minutes. These are stored by year & have been merged enable them to be stored more efficiently.

The council year runs from May to April and the current minutes are available as single documents for that period. However older minutes are stored as merged pdf documents to reduce storage space on this site.

Now that pdf copies can be shared via the website it is hoped they will be available to more people. Contact the clerk if an alternative format is needed.

Iron Acton Parish Council adopted :

“The IOC Model Publication Act in connection with the Freedom of Information Act in December 2008”

The link below will take you to a different website that explains more about parish councils & minutes.

https://ico.org.uk/media/for-organisations/documents/1153/model-publication-scheme.pdf

The document is used as part of the annual review of all policies. Go to the main menu & select ‘The Parish Council Role’ then ‘Policies & Procedures’ from drop down menu to view these.